Important Dates
Deadlines and general timeline of the paper & review process
ABSTRACT SUBMISSION
Due date EXTENDED!
21 November 2025
Abstract Evaluations DUE
30 November 2025
Abstract Acceptance & Notification
08-12 December 2025
Pre-identification of Reviewers
13 December 2025 – 08 March 2026
DRAFT PAPER SUBMISSION
09 March 2026
- ALL submitted drafts are expected to comply with the Manuscript Submission Checklist (see page 7 of the 2026 ICES Paper Template).
- Session Chairs: It is recommended to not ask for reviews until the draft is in compliance.
** 09 March is a HARD DEADLINE!!
No papers will be considered after this date without pre-coordination and only under extreme extenuating circumstances (pending ITAR reviews do not qualify as extenuating circumstances). Further, no papers can be considered after 16 March, regardless of circumstances.
Assignment of Reviews
09-16 March 2026
Completion of Reviews
30 March 2026
Feedback to Authors
31 March – 03 April 2026
Update of Paper (by author)
01 April -13 April 2026
Second Draft Paper submission and additional reviews if needed *
01 April – 20 April 2026
*This is for manuscripts receiving at least one review score ≤ 0 … see details on page 5 of the ICES Guide to Submission and Peer Review Process
FINAL MANUSCRIPT SUBMISSION
13 April – 11 May 2026
- The final manuscript can be submitted at anytime after all revisions are completed.
- Papers must comply with the Manuscript Submission Checklist.
Approval of Papers in Easy Chair
18 May 2026
Final DECISIONS can be entered in EC at anytime after all final revisions to the manuscript have been made and are approved for publication.
Paper Order DUE
20 May 2026
ICES Guide to Submission and Peer Review Process
This guide will provide information regarding key dates, planning, contact points as well as general & Easy Chair instructions that will help SESSION ORGANIZERS with the overall management of their session.
This document will also clarify publication acceptance criteria for ICES, outline guidance for the ethical review of conference papers, to define the roles and responsibilities of the ICES Organization Committee members, session organizers, reviewers, and authors, and to provide a clear process for appealing decisions.
Technical Sessions & Organizers
Find full descriptions of each Technical Session and the corresponding Session Organizers
ICES 2026 Paper Template
It is a requirement to use the current year’s template as updates are made annually. The instructions on the template provide guidelines for preparing papers for the International Conference on Environmental Systems. Use this document as a template if you are using Microsoft Word 2000-XP or later, or Word for Mac. Otherwise, use this document as an instruction set.
Session Chair Report
Please complete this electronic form at the conclusion of your Session. This information will be used for future planning purposes.
