Authors who wish to contribute a paper to the conference…

• Must first submit a 300-word maximum abstract electronically to the ICES submission site (Easy Chair) no later than Monday, 18 NOVEMBER 2024
• Will be asked to choose the Technical Track that best suits the abstract or topic of your proposed paper

Proposed papers should…

• Present technical developments and progress in any of the fields of environmental systems listed in the session descriptions on the Technical Sessions page
• Make a new and original contribution to the state of the art, or be a constructive review of the technical field

The electronic submission process to EasyChair is as follows:

1. Access Easy Chair for ICES 2025
2. Log in or create an account
3. Click “Make a New Submission” under the “Author” heading- or if you’ve already submitted and need to add another, click “New Submission” in the top menu.
4. Select a “Track” (Session Topic) relevant to your submission
5. If unsure which Session Topic your submission falls under, please submit to ICES600: Other
6. Follow all remaining steps in Easy Chair to complete the Author Information, as well as the Title & Abstract sections
7. Designate at least one author as the corresponding author – this is the person to receive all communications regarding the poster submission

ABSTRACT SUBMISSION

18 November 2024

Abstract Acceptance & Notification

20 – 23 December 2024

Authors of accepted abstracts will be invited to provide a draft manuscript by Monday, 03 March 2025. Some basic, but important requirements to keep in mind when creating your draft which can be found on the ICES Paper Template:

• Paper length = 15 page maximum
• Manuscript Title matches the Title in Easy Chair meta data
• Header has the correct Paper ID # (ex: ICES-2025-602) which corresponds to the submission # in Easy Chair
• Header has the correct conference dates and location
• Footer is template compliant – including page #s
• Copyright in the footer has been either assigned or removed if not applicable

An Author’s Guide, containing detailed instructions and additional guidelines for submitting papers to ICES can be found on the Author Materials & Resources page.

Draft Papers will be reviewed by 3 independent reviewers that were pre-selected by your session chair(s). Each of these reviewers were selected to review papers that are in their own area of expertise and have relevant knowledge of your technical content. All reviews will be conducted within the Easy Chair system and will include detailed feedback, revision requests and a score by each reviewer.

Authors will receive via email these detailed reviews directly from their session chair upon their completion. Please find the following schedule outlining key dates in this process:

Based on a peer review of the draft manuscript, the author and session organizer(s) will collaborate toward revision and acceptance of a final version of the paper. Authors must then submit the accepted Final Manuscript to ICES no later than Monday, 19 May 2025 in order to be included in the conference program and proceedings.

FINAL MANUSCRIPT SUBMISSION

19 May 2025
Sponsor and/or employer approval of each paper is the responsibility of the author(s). Government review, if required, is the responsibility of the author(s)

Approval of Papers

26 May 2025

Author Notification of Final Acceptance

30 May 2025