The European Union’s (EU) Entry/Exit System – schedule to begin operating on 10 November 2024.
The Entry/Exit System (EES) is an automated IT system for registering non-EU nationals travelling for a short stay, each time they cross the external borders of any of the following European countries using the system:
For complete information about the EES please visit: https://travel-europe.europa.
International Travel Information for Czech Republic (Czechia)
Visit the U.S. Department of State for what you need to know before you go (visas, Embassy & Consulate locations, vaccinations, etc.): https://travel.state.gov/content/travel/en/international-travel/International-Travel-Country-Information-Pages/CzechRepublic.html
- The Czech Republic (official short name: Czechia) is a party to the Schengen Agreement. This means that U.S. citizens may enter the Czech Republic for up to 90 days for tourist or business purposes without a visa.
- ETIAS visa waiver requirements begin 2025.
- Passports should be valid for at least six months beyond the arrival date into Schengen, to avoid difficulties entering and traveling within the Schengen zone. For additional details about travel into and within Schengen countries, please see U.S. Travelers in Europe page.
- You will need sufficient proof of funds and a return plane ticket.
EU Visa Waiver for U.S. Citizens Visiting Czechia
To travel to the Czech Republic, Americans will soon need an ETIAS visa waiver. The new travel authorization for U.S. citizens traveling in Europe will be available from 2025.
Who Needs a Schengen Visa?
Not a US Citizen? Check here for a full list of States (Countries) whose citizens need a visa to travel to the Schengen Area. It is important to PLAN AHEAD for visa application as the process can be lengthy. We advise that you do not wait until your paper is accepted.
EU Visa Waiver for U.S. Citizens Visiting Czechia
To travel to the Czech Republic, Americans will soon need an ETIAS visa waiver. The new travel authorization for U.S. citizens traveling in Europe will be available from 2025.
Letter of Invitation
International Conference on Environmental Systems (ICES) can provide an official letter of invitation to include with a visa application for any individual participating in an ICES event that falls under one or more of the following categories:
- Author – primary or co-author of a paper* to be presented at the conference *(We are only able to issue a letter of invitation to an author after a draft manuscript has been submitted. We cannot supply a letter based on an abstract alone)
- Session Organizer – session chair or co-chair for an ICES Technical Session
- ICES Student Poster Competition Participant – primary or co-author of the annual student poster competition that takes place at the annual conference.
Contact the ICES Steering Committee directly at info@ices.space to request an Invitation.
International Conference on Environmental Systems (ICES) meetings and events are open to persons who pay the requisite registration fee. ICES is not able to provide financial support to meeting or event participants. Airfare, ground transportation, hotel, meals, travel insurance, and any other meeting or event related expenses are the responsibility of each participant.
If you need to apply for a temporary non-immigrant visa to attend an ICES meeting or event in the United States, you are advised to apply for your visa as soon as possible. If you require a visa to attend an ICES meeting or event outside the United States, please refer to the visa rules of the host country to determine the applicable visa requirements and the suggested timeframe for submitting your visa application. You can submit ICES meeting or event information, such as the name, dates, location, and purpose of the meeting or event, with your visa application.
ICES cannot intervene with, or call or send personal letters to, the State Departments, Embassies or Consulates of the United States or other government on behalf of any meeting or event participant. However, once you have registered for the ICES meeting or event, ICES will provide you with a registration confirmation that you can use for your visa application or interview.
U.S. visa information, including required documentation and fees, can be found on the U.S. Department of State’s website at https://travel.state.gov/content/visas/en.html
General VISA Information for ICES Conferences hosted in the United States
For information about the U.S. visa application process, current membership requirements, and updates on recent developments, visit the U.S. Department of State: https://www.state.gov/travel/
