Virtual Format & Presenter Information

[vc_row][vc_column][vc_cta h2=”Virtual Format & Presenter Information” h2_font_container=”color:%23003776″ h4=”Experience all the same Technical Content in a NEW WAY!” h4_font_container=”font_size:28″ color=”orange” use_custom_fonts_h2=”true” use_custom_fonts_h4=”true”]The conference program will mirror the traditional in-person model of speakers/presenters and a session organizer coordinating the session.   Sessions will run between 80-100 minutes each spread throughout the week in which 4 to 5 presentations will run with a session organizer as a moderator. The audience will attend virtually without a camera or microphone. Session chairs will introduce their session and each presenting author LIVE, then each pre-recorded presentation will be played followed by a LIVE 5-minute Q&A period.  The audience in the virtual room will be able to ask questions and interact with the session attendees in the text-based chat feature. Pre-recording presentations provides for a more efficient flow, control over the time allotted each paper in the session, and most importantly minimize technical difficulties.

[/vc_cta][vc_message message_box_color=”alert-info” icon_fontawesome=”fa fa-arrow-right”]For the 2021 virtual conference, the “No Podium, No Paper” policy requires (1) submission of a recorded video presentation by the video deadline, (2) conference registration of the presenter prior to 28 June 2021, and (3) attendance of the presenter in the virtual room during the presentation and Q&A period for the paper.[/vc_message][vc_separator][vc_cta h2=”” h2_font_container=”color:%23003776″ h4_font_container=”font_size:28″ color=”orange” use_custom_fonts_h2=”true” use_custom_fonts_h4=”true”]

The conference program will provide content across multiple time zones globally.  Sessions will be scheduled carefully to accommodate both presenter and session chair time zones.


Each virtual session and event will be recorded and made available on the virtual platform through the On-Demand Feature. This On-Demand content will be accessible during the virtual conference and for one week following for registered participants.

[/vc_cta][vc_empty_space][vc_cta h2=”” h4=”PRESENTERS & ORGANIZERS MUST REGISTER!” h4_font_container=”font_size:28|color:%234073af” add_button=”right” btn_title=”Register NOW” btn_style=”custom” btn_custom_background=”#003776″ btn_custom_text=”#ffffff” btn_i_icon_fontawesome=”fa fa-tag” add_icon=”left” i_icon_fontawesome=”fa fa-arrow-right” css_animation=”slideInLeft” use_custom_fonts_h4=”true” btn_add_icon=”true” btn_link=”||target:%20_blank|”]Presenting Authors and Virtual Session Chairs are REQUIRED to REGISTER for the Conference.  Registration is required to be able to have early access to the virtual platform to load your presentation and also be able to have all necessary permissions in the tool as a presenter or organizer.


All presenters & organizers must be registered PRIOR to 28 JUNE 2021

 [/vc_cta][vc_custom_heading text=”Important Dates for Presenters” font_container=”tag:h4|text_align:left|color:%23003776″][vc_tta_accordion active_section=”3″ collapsible_all=”true”][vc_tta_section i_icon_fontawesome=”fa fa-calendar” add_icon=”true” title=”24 May 2021 PRESENTER SELECTION in Easy Chair” tab_id=”1620657595461-c8bef666-c808″][vc_column_text]SOLE AUTHORS are automatically selected as the PRESENTER, therefore the presenter column shown below will not display – no further action is required for this step. However, you will still need to verify your meta data in Easy Chair as described in the next calendar item.


For papers with MULTIPLE AUTHORS please follow the directions below:


Instructions for selecting a Presenter from the Author list

  1. Log-in to Easy Chair 
  2. Once in your submission choose “Update authors” from upper right menu
  3. Select ONE of the authors to present by clicking on the circle in the column labeled presenter








PLEASE MAKE THIS SELECTION NO LATER THAN 24 MAY 2021. Once the Presenter has been selected additional instructions will be provided to that individual about onboarding and loading their video presentation.[/vc_column_text][ventcamp_button title=”Select Presenter in EASY CHAIR” i_icon_fontawesome=”fa fa-external-link” add_icon=”true” link=”||target:%20_blank|”][/vc_tta_section][vc_tta_section i_icon_fontawesome=”fa fa-calendar” add_icon=”true” title=”24 May 2021 VERIFY / UPDATE META DATA in Easy Chair” tab_id=”1620657595461-58ba4465-7146″][vc_column_text]ALL PAPERS should verify meta data in Easy Chair.  It is important to us that we represent your work and all contributors accurately.  This meta data will be downloaded to populate the digital program in the virtual platform on 25 May 2021.   Therefore, please log-in to Easy Chair and VERIFY and/or UPDATE the following information NO LATER THAN 24 MAY 2021

To make changes/updates please follow the steps outlined below.



  1. Log-in to Easy Chair
  2. Choose “Update information” from the upper right menu
  3. Make changes to the text in the “Title” field
  4. SCROLL DOWN to the bottom of the page and click the red “Update Information” button to save your changes


  1. Log-in to Easy Chair
  2. Choose “Update authors” from the upper right menu
  3. Click on the pencil icon next to the field you need to edit
  4. Select the red SAVE button to save your changes

[/vc_column_text][ventcamp_button title=”Verify / Update Meta Data in Easy Chair” i_icon_fontawesome=”fa fa-external-link” add_icon=”true” link=”|||”][/vc_tta_section][vc_tta_section i_icon_fontawesome=”fa fa-calendar” add_icon=”true” title=”15 June 2021 UPLOAD VIDEO PRESENTATION” tab_id=”1620761959692-ae82144f-25ab”][vc_column_text]Each submission will need to prepare and submit a pre-recorded presentation that will consist of voice over slides with a maximum run time of 15 minutes.  Shorter presentations have shown to be more engaging in a virtual format – allowing you to more effectively communicate to the virtual audience.  The video will need to be uploaded NO LATER THAN 15 June 2021 and MUST be a video file in MP4 format.  Should your sponsor, organization and/or employer require approval of slides be sure to allow time for this process.



VOICE OVER SLIDES is SUFFUCIENT for the VIDEO PRESENTATION (Presenter on camera is not a requirement)


There are several ways to record your presentation and we recommend you use the tools you are most comfortable with.  CLICK HERE for guidance on using some of the most common tools available today and best practices on recording your presentation.


On 25 May 2021 each selected presenter will be emailed instructions on how to upload the video file in one of TWO ways: