Submission & Paper Acceptance Process

Technical Sessions

Full descriptions of the TOPICS covered in our Technical Sessions as well as how to correspond with your Session Organizers can be found on the Technical Session page by clicking the button below...
Based on a peer review of the draft manuscript, the author and session organizer(s) will collaborate toward revision and acceptance of a final version of the paper.  Authors must then submit the accepted Final Manuscript to ICES no later than Monday, 17 May 2024. 
⇒ Final Manuscripts must be uploaded to Easy Chair as a PDF  ICES-2020-4.pdf


Final Manuscript Deadline
17 May 2024
Approval of papers
24 May 2024
Notification of approval to authors
31 May 2024
Sponsor and/or employer approval of each paper is the responsibility of the author(s). Government review, if required, is the responsibility of the author(s)

Authors of accepted abstracts will be invited to provide a draft manuscript by Monday, 26 February 2024.  Some basic, but important requirements to keep in mind when creating your draft which can be found on the ICES Paper Template:

  • Paper length = 15 page maximum
  • Manuscript Title matches the Title in Easy Chair meta data
  • Header has the correct Paper ID # (ex: ICES-2024-602) which corresponds to the submission # in Easy Chair
  • Header has the correct conference dates and location
  • Footer is template compliant – including page #s
  • Copyright in the footer has been either assigned or removed if not applicable

An Author’s Guide, containing detailed instructions and additional guidelines for submitting papers to ICES can be found on the Author Materials & Resources page.

Draft Papers will be reviewed by 3 independent reviewers that were pre-selected by your session chair(s).  Each of these reviewers were selected to review papers that are in their own area of expertise and have relevant knowledge of your technical content.  All reviews will be conducted within the Easy Chair system and will include detailed feedback, revision requests and a score by each reviewer.   

Authors will receive via email these detailed reviews directly from their session chair upon their completion.  Please find the following schedule outlining key dates in this process:

Draft paper submission
26 February 2024
Completion of reviews
25 March 2024
Feedback to authors
01 April 2024
Update of paper (by author) and additional
reviews if needed*
*Organizers have autonomy to require a specific date for an update of the paper from the author if significant revision is necessary as well as arrange for secondary review and follow up feedback within this date range
02 April -10 May 2024
Meta data finalization in Easy Chair (includes finalized title and author listing)
09 May 2024
Final Manuscript Submission
17 May 2024

Authors who wish to contribute a paper to the conference…

  • Will be asked to choose the Technical Track that best suits the abstract or topic of your proposed paper

Proposed papers should…

    • Present technical developments and progress in any of the fields of environmental systems listed in the session descriptions on the Technical Sessions page
    • Make a new and original contribution to the state of the art, or be a constructive review of the technical field

The electronic submission process to  

      is as follows:

1. Access Easy Chair for ICES 2024  –

2. Log in or create an account

3. Click on “Submissions” in top menu

4. Click on “Add a submission” in upper right corner

5. Select a “Track” (Session Topic) relevant to your submission

6. If unsure which Session Topic your submission falls under, please submit to ICES600: Other

Abstract submission
20 November 2023
Abstract acceptance
15 December 2023

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