Session Chair Materials & Resources
Important Dates
Deadlines and general timeline of the paper & review process
ABSTRACT SUBMISSION
18 November 2024
Abstract Evaluations DUE
09 December
Abstract Acceptance & Notification
20 - 23 December 2024
Pre-identification of Reviewers
24 January 2025
DRAFT PAPER SUBMISSION
03 March 2025
Assignment of Reviews
03 -10 March 2025
Completion of Reviews
24 March 2025
Feedback to Authors
25 March - 04 April 2025
Update of Paper (by author) & additional reviews if needed*
01 April - 16 May 2025
*Organizers have autonomy to require a specific date for an update of the paper from the author if significant revision is necessary as well as arrange for secondary review and follow up feedback within this date range
FINAL MANUSCRIPT SUBMISSION
19 May 2025
Approval of Papers in Easy Chair
24 May 2025
Paper Order DUE
24 May 2025
ICES Session Organizer Guide (2025 updated version coming soon...)
This guide will provide information regarding key dates, planning, contact points as well as general & Easy Chair instructions that will help you with the overall management of your session.
ICES Guide to Ethical Publications & Peer Review Process
The purpose of this document is to clarify publication acceptance criteria for ICES, to outline guidance for the ethical review of conference papers, to define the roles and responsibilities of the ICES Organization Committee members, session organizers, reviewers, and authors, and to provide a clear process for appealing decisions.
Technical Sessions & Organizers
Find full descriptions of each Technical Session and the corresponding Session Organizers
ICES Paper Template
Please review the details of this template so that you can properly advise your authors on the REQUIRED FORMAT
Session Chair Report
Please complete this electronic form at the conclusion of your Session. This information will be used for future planning purposes.
