Session Chair Materials & Resources

Important Dates

Deadlines and general timeline of the paper & review process

Abstract submittal
20 November 2023
Abstract evaluation
21 Nov– 06 Dec 2023
Pre-identification of reviewers
26 January 2024
Draft paper submission
26 February 2024
Assignment of reviews
26 February – 11 March 2024
Completion of reviews
25 March 2024
Feedback to authors
01 April 2024
Update of paper (by author) and additional reviews if needed*
[Organizers have autonomy to require a specific date for an update of the paper from the author if significant revision is necessary as well as arrange for secondary review and follow up feedback within this date range]
02 April -10 May 2024
Final Manuscript Submission
17 May 2024
Approval of Papers in Easy Chair (by Session Organizers)
24 May 2024
Paper Order Due
24 May 2024

ICES Session Organizer Guide

This guide will provide information regarding key dates, planning, contact points as well as general & Easy Chair instructions that will help you with the overall management of your session.

ICES Guide to Ethical Publications & Peer Review Process

The purpose of this document is to clarify publication acceptance criteria for ICES, to outline guidance for the ethical review of conference papers, to define the roles and responsibilities of the ICES Organization Committee members, session organizers, reviewers, and authors, and to provide a clear process for appealing decisions.

Technical Sessions & Organizers

Find full descriptions of each Technical Session and the corresponding Session Organizers

ICES Paper Template

Please review the details of this template so that you can properly advise your authors on the REQUIRED FORMAT

Session Chair Report

Please complete this electronic form at the conclusion of your Session. This information will be used for future planning purposes.

Access Easy Chair Submission site