Conference Policies

"No Paper, No Podium" / "No Podium, No Paper"

Accepting the terms and conditions for submitting a paper to the International Conference on Environmental Systems is a required field in Easy Chair. The policy listed here is part of these terms & conditions and states the following:

If a written paper is not submitted by the final manuscript deadline, authors will not be permitted to present the paper at the conference. It is the responsibility of those authors whose papers or presentations are accepted to ensure that a representative attends the conference to present the paper. If a paper is not presented at the conference, it will be withdrawn from the conference proceedings. These policies are intended to eliminate no-shows and to improve the quality of the conference for attendees.

Publication Policy

ICES will not consider for presentation or publication any paper that has been previously published elsewhere.

WARNING: Technology Transfer

Prospective authors are reminded that technology transfer guidelines have considerably extended the time required for review of abstracts and completed papers by U.S. government agencies. Internal (company) plus external (government) reviews can consume 16 weeks or more. Government review if required is the responsibility of the author. Authors should determine the extent of approval necessary early in the paper preparation process to preclude paper withdrawals and late submissions. The conference technical committee will assume that all abstracts papers and presentations are appropriately cleared.

Export Control Compliance

Export Control Rules and Regulations apply to the export and import of defense articles and defense related items, i.e. dual use items. Information in the public domain is outside the purview of Export Control. (Please note that proprietary company information is not considered to be in the public domain). All authors submitting material to the International Conference on Environmental Systems (ICES) are expected to comply with all applicable Export Control Regulations, which might include any national, European or US Law (ITAR or EAR Regulations). If necessary authors must obtain clearances for their works to be freely published in ICES Proceedings. Authors who are U.S. nationals (including green card holders); work for a U.S.-based organization, regardless of where they are physically located; or work at a U.S. location of a non-U.S.-based organization must also ensure that US Export Control compliance has been obtained for any and all papers submitted to ICES for publication as part of the conference proceedings. ICES maintains the assumption that each author involved in government contracts will meet their contract obligations and that these obligations will, by definition, satisfy the requirements for Export Control compliance.

Texas Tech University (TTU) Repository Submission License

By submitting this license, you (the author(s) or copyright owner) grants to Texas Tech University (TTU) the non-exclusive right to reproduce, translate (as defined below), and/or distribute your submission (submitted to the 53rd ICES held in 2024 in Louisville, Kentucky including the abstract) worldwide in print and electronic format and in any medium, including but not limited to audio or video. You agree that TTU may, without changing the content, translate the submission to any medium or format for the purpose of preservation. You also agree that TTU may keep more than one copy of this submission for purposes of security, backup and preservation. You represent that the submission is your original work, and that you have the right to grant the rights contained in this license. You also represent that your submission does not, to the best of your knowledge, infringe upon anyone’s copyright. If the submission contains material for which you do not hold copyright, you represent that you have obtained the unrestricted permission of the copyright owner to grant TTU the rights required by this license, and that such third-party owned material is clearly identified and acknowledged within the text or content of the submission.

If the submission is based upon work that has been sponsored or supported by an agency or organization other than TTU, you represent that you have fulfilled any right of review or other obligations required by such contract or agreement. TTU will clearly identify your name(s) as the author(s) or owner(s) of the submission, and will not make any alteration, other than as allowed by this license, to your submission.

COPYRIGHT ©

All copyrights of final papers are retained by the AUTHOR(S) AND/OR THE AUTHOR’S ORGANIZATION (if applicable). Please see details regarding copyright acknowledgement on your paper in the ICES 2024 Author’s General & EasyChair Instructions on the Author Materials & Resources page. Neither International Conference on Environmental Systems, Inc., nor Texas Tech University own the copyright to any work submitted to ICES 2024.

Do You Have Questions?

Don’t hesitate to contact us for more information .